The Associate, People and Culture, ensures smooth execution of Shamiri’s HR operations, including recruitment, onboarding, payroll administration, employee records, and staff support. This role is critical in maintaining reliable, compliant, and efficient people systems that support a growing and mission-driven team.
Roles and responsibilities
Recruitment & Hiring Support
Coordinate job postings, applicant tracking, and interview logistics.
Assist with candidate screening, reference checks, and shortlisting.
Maintain recruitment records and track hiring metrics.
Onboarding & Staff Integration
Manage onboarding processes, documentation, and orientation schedules.
Ensure new hires understand organizational culture, policies, and expectations.
Support probation monitoring and early-stage performance check-ins.
Payroll & Benefits Administration
Prepare and maintain accurate payroll inputs, including deductions, allowances, and statutory contributions.
Coordinate with Finance to ensure timely and error-free payroll processing.
Respond to employee payroll and benefits queries; escalate complex issues as needed.
Performance Management Support
Assist in administering performance review cycles and goal-setting processes.
Track manager and staff compliance with performance management timelines.
Support follow-ups on development plans and performance improvement actions.
Offboarding
Coordinate exit processes, including clearance, documentation, and final payments.
Conduct exit interviews and maintain confidential records.
Ensure knowledge transfer and smooth transition for departing staff.
HR Records & Staff Support
Maintain accurate employee records, contracts, and personnel files.
Serve as a point of contact for routine HR inquiries and staff support.
Support staff engagement initiatives and internal communication efforts.
Key Competencies
Strong organizational and administrative skills
High attention to detail and confidentiality
Excellent interpersonal and communication skills
Proactive, solution-oriented, and able to manage multiple priorities
Qualifications and Experience
Bachelor's degree in Human Resources Management, or Business Administration (Human Resources Management option)
At least 3 years of HR experience in mid-size or non-profit organizations.
Must be a member of IHRM in good standing with a valid Practicing HR Certificate.
Experience managing payroll, HR systems, recruitment, onboarding, and offboarding.
Support staff engagement initiatives and internal communication efforts.
Knowledge of Kenyan labor laws, HR compliance, and performance management processes.